The Supervisory Administrative Management Specialist will ensure effective management of OE, ESF, and PEPFAR-funded Management and Staffing resources in Cote d’Ivoire. The primary responsibility is to supervise the Executive Office (EXO) and all EXO staff, advise Office of Development Counselor (ODC) and senior management on all administrative management policies and procedures, represent USAID on interagency committees and administrative/management groups, serve as a technical mentor to the EXO staff, and assist and support the USAID/West Africa Regional Mission (USAID/WA) financial management office as needed.

The incumbent is directly responsible to oversee all EXO functions and support received from ICASS and USAID/WA, these include but are not limited to: USDH, FSN, and USPSC personnel management; property management (personal and real property); the International Cooperative Administrative Service System (ICASS); Communications (non-classified); records management; procurement; travel management; office systems and procedures; computer systems; financial management; USAID Implementing Partner (IP or Institutional Contractor) support; and, staff training. S/He is an important member of the Mission management team. The Supervisory Administrative Management Specialist’s work, management skills, and inter-personal relationships will greatly affect EXO performance, and its support to USAID/Cote d’Ivoire. In addition, S/He is expected to initiate projects affecting EXO performance, relationships with USAID/Cote d’Ivoire programs and other customers, the US Embassy, USAID/WA, and IPs. With supervision by the Development Counselor, the incumbent is expected to initiate, plan, manage, and complete a full array of assignments and reports.

The Specialist ensures that the EXO operates to its maximum ability to meet the needs of the USAID/Cote d’Ivoire. The EXO is staffed by four employees including the Supervisory Administrative Management Specialist, an HR specialist, IT Systems Manager, and a Chauffeur.